Recipe Management
Build and manage all your ice cream and sorbet recipes. Set ingredient amounts per litre, track which recipes use which ingredients, and keep everything versioned and organised.
Built for artisan gelato makers
Run your gelateria.
Not your spreadsheets.
gelatops is the all-in-one management platform for artisan gelato and ice cream businesses — recipes, production planning, costs, orders, allergens and more. All in one place.
Sound familiar?
Managing a gelateria without the right tools means...
Recipes in scattered spreadsheets
Version chaos, broken formulas, no cost visibility. Which tab is the latest version of Stracciatella?
Shopping lists made by hand
Recalculated every production run, prone to errors — then still emailed or called in to your supplier manually.
No real-time food cost tracking
You don't know your margin until it's too late. Prices change; your spreadsheet doesn't update itself.
Allergen compliance done manually
One missed ingredient can be a legal and safety risk. EU food labelling law doesn't forgive spreadsheet oversights.
Orders disconnected from production
Customer orders never automatically feed your production plan. More copying, more errors, more time lost.
Labels printed from Word files
Time-consuming and not automatically updated when recipes change. A recipe tweak means a new label design session.
Everything your gelateria needs
One platform. All the tools.
Real-Time Food Cost
See the cost of every recipe at 1L, 5L, 10L and 15L instantly. Update ingredient prices once and every recipe recalculates automatically. Know your margins before you produce.
Production Planning
Build production plans manually or let incoming orders populate them automatically. Submit a plan and get a frozen shopping list with prices locked at that moment in time.
Smart Shopping Lists
Aggregate ingredient requirements across your entire production plan in one click. Export to CSV or print. Know exactly how much of everything to buy before you go to market.
Allergen Tracking
Tag ingredients with EU allergens once. Every recipe automatically inherits the correct allergen list. Stay compliant with food labelling regulations without extra manual work.
Order Integration
Connect your online shop via Stripe webhooks. Customer orders automatically land in your production queue with the right recipe IDs. No double entry, no missed orders.
Smart Recipe Balancing
Automatically adjust ingredient ratios within seconds to achieve the perfect texture at serving temperature — for both gelato and sorbets. Fine-tune sweetness levels on the fly while the system preserves the texture profile you've dialled in.
Supplier Integration
Connect your suppliers and send ingredient orders directly from your production plan. When you submit a plan, gelatops automatically dispatches the shopping list to your supplier — no phone calls, no emails, no manual re-entry.
From plan to production in minutes
Set up your recipes
Add your gelato and sorbet recipes with ingredient amounts per litre. Set prices for each ingredient.
Add what you need to produce
Add items to the production queue manually — choose the recipe and quantity. If you have an online shop, incoming orders can land here automatically via webhook.
Build your production plan
Review the queue, assign items to dated production runs, adjust quantities, and check the cost summary before committing.
Submit and order
Submit the plan. Get a frozen shopping list with quantities and prices locked. Print it, export it — or let gelatops send the order to your supplier automatically. Make gelato.
Simple, honest pricing
No hidden fees. Cancel anytime.
Example pricing — get in touch for a quote tailored to your business
Most Popular
Studio
€49
/mo
- Unlimited recipes
- Production planning
- Allergen tracking
- Order webhook integration (1 shop)
- Up to 5 users
Pro
€99
/mo
- Everything in Studio
- Multiple shop integrations
- Label generation (coming soon)
- Smart Recipe Balancing
- Supplier integration & auto-ordering
- Priority support
- Unlimited users
* Prices shown are illustrative. Contact us for actual pricing.
Frequently asked questions
No. The interface is designed for gelato makers, not developers. If you can use a spreadsheet, you can use gelatops.
Your shop sends a webhook to gelatops when a customer pays. The order lands automatically in your production queue with the recipe pre-matched. We support any shop that can call a Stripe webhook.
gelatops takes a snapshot of all items and current ingredient prices, writes it to your history, and clears the queue ready for new orders. The submitted plan is read-only — your shopping list is frozen in time.
You tag each ingredient with its EU allergens once. Every recipe that uses that ingredient automatically shows the correct allergen list. No manual recipe-level tagging needed.
Yes. gelatops works for any frozen product — gelato, sorbets, vegan, milk-based or fruit-based. The recipe system is ingredient-agnostic.
Yes. gelatops runs on AWS with encrypted connections, automated database backups, and private infrastructure. Your recipes are your competitive advantage — we treat them accordingly.
Ready to run a better gelateria?
Get in touch and we'll get you set up.
Email us at hello@gelatops.comWe reply within 24 hours.