Recipe Management
Build and manage all your ice cream and sorbet recipes. Set ingredient amounts per litre, track which recipes use which ingredients, and keep everything versioned and organised.
Built for artisan gelato makers
Run your gelateria.
Not your spreadsheets.
gelatops is the all-in-one management platform for artisan gelato and ice cream businesses — recipes, food costs and margins, production planning, stock, allergens and sales insights. All in one place.
Sound familiar?
Managing a gelateria without the right tools means...
Recipes in scattered spreadsheets
Version chaos, broken formulas, no cost visibility. Which tab is the latest version of Stracciatella?
Shopping lists made by hand
Recalculated every production run, prone to errors — then still emailed or called in to your supplier manually.
No real-time food cost tracking
You don't know your margin until it's too late. Prices change; your spreadsheet doesn't update itself.
Allergen compliance done manually
One missed ingredient can be a legal and safety risk. EU food labelling law doesn't forgive spreadsheet oversights.
Orders disconnected from production
Customer orders never automatically feed your production plan. More copying, more errors, more time lost.
No idea which flavours actually pay
Sales live in your till, costs live in a spreadsheet, and the two never meet — so you're guessing at what really makes money.
Everything your gelateria needs
One platform. All the tools.
Real-Time Food Cost
See the cost of every recipe at the batch sizes you actually work in — set your own, or use 1L, 5L, 10L and 15L — recalculated instantly. Update an ingredient price once and every recipe updates automatically. Know your margins before you produce.
Production Planning
Build production plans manually or let incoming orders populate them automatically. Submit a plan and get a frozen shopping list with prices locked at that moment in time.
Smart Shopping Lists
Aggregate ingredient requirements across your entire production plan in one click. Export to CSV or print. Know exactly how much of everything to buy before you go to market.
Allergen Tracking
Tag each ingredient once with the allergens it contains. Every recipe inherits the right EU 1169/2011 declaration automatically — including allergens from sub-recipes. All 14 mandatory categories covered, with a clean printable sheet for every recipe.
Order Integration
Connect your online shop via Stripe webhooks. Customer orders automatically land in your production queue with the right recipe IDs. No double entry, no missed orders.
Stockpile
Track on-hand quantities of any ingredient and watch them tick down automatically as you produce. Deliveries, recounts, and waste write-offs flow into a single timestamped log — so the numbers always match the shelf.
Sales vs Cost
Connect your Zettle (PayPal) till and gelatops charts daily revenue against what each batch actually cost to make — in-store sales and online orders in one view. See real gross profit, not guesses.
Margins & Retail Pricing
Set your retail price grid and VAT once, and every recipe shows its gross margin and a cheap / ideal / premium cost tier at a glance. Spot the flavours that quietly lose money before they reach the case.
Analytics & Insights
Track ingredient consumption across every production run and watch supplier price history trend over time. Filter by week, month, quarter or year to catch cost creep early.
Smart Recipe Balancing (coming soon)
Automatically adjust ingredient ratios within seconds to achieve the perfect texture at serving temperature — for both gelato and sorbets. Fine-tune sweetness levels on the fly while the system preserves the texture profile you've dialled in.
Supplier Integration (coming soon)
Connect your suppliers and send ingredient orders directly from your production plan. When you submit a plan, gelatops dispatches the shopping list to your supplier — no phone calls, no emails, no manual re-entry.
From plan to production in minutes
Set up your recipes
Add your gelato and sorbet recipes with ingredient amounts per litre. Set prices for each ingredient.
Add what you need to produce
Add items to the production queue manually — choose the recipe and quantity. If you have an online shop, incoming orders can land here automatically via webhook.
Build your production plan
Review the queue, assign items to dated production runs, adjust quantities, and check the cost summary before committing.
Submit and order
Submit the plan. Get a frozen shopping list with quantities and prices locked. Print it, export it to CSV, tick items off as you buy. Make gelato.
Simple, honest pricing
Start free with every feature. After your first 10 production runs it’s pay-as-you-go — billed only for the months you use gelatops.
Free · all features
Starter
Free
- All features included
- Up to 10 production runs
- Unlimited recipes & ingredients
- Food cost, margins & price analysis
- Allergen tracking & sheets
- Stockpile & inventory
- Sales & cost analytics (POS)
- 1 user
Studio
€49
/mo
- Everything in Starter
- Unlimited production runs
- Team accounts & roles
- Up to 5 users
- Priority email support
Pro
€149
/mo
- Everything in Studio
- Order webhook integration
- Multiple shop integrations
- Unlimited users
- Priority support
- Label generation (coming soon)
- Smart recipe balancing (coming soon)
- Supplier integration & auto-ordering (coming soon)
Frequently asked questions
gelatops is an all-in-one management platform for artisan gelato and ice cream businesses. It centralises recipes, production planning, real-time food costing, EU allergen labelling, stockpile tracking, online order intake and sales analytics into a single web app — replacing the patchwork of spreadsheets, Word documents and phone calls most gelaterias rely on. It runs in any modern browser, no installation required.
gelatops is built for artisan gelato makers, gelaterie, small ice-cream production labs and pastry kitchens that produce frozen desserts. It suits operations from a single-owner gelateria up to multi-shop businesses producing dozens of recipes per week. If you sell gelato, sorbet or any frozen dessert, gelatops fits your workflow.
Yes. Your first 10 production runs are free, with every feature and no payment details. After that gelatops is pay-as-you-go — you move to a paid plan but are only billed for the months you actually use it. Create your account at app.gelatops.com, or email hello@gelatops.com if you’d like a hand getting set up.
Pricing is simple and pay-as-you-go. Your first 10 production runs are free. After that, Studio is €49/mo and Pro is €149/mo — but you’re only billed for the months you actually use gelatops (no usage in a 30-day period means no charge). Start free at app.gelatops.com, no payment details required.
Yes. We’ll walk you through gelatops live and answer your questions — in English, Swedish, French, German or Spanish. Email hello@gelatops.com and we’ll book a session at a time that suits you.
No. The interface is designed for gelato makers, not developers. If you can use a spreadsheet, you can use gelatops. Onboarding takes minutes — there is nothing to install and your data syncs across any device with a browser.
Yes — that is the most common reason gelaterias adopt gelatops. Your recipes move from scattered spreadsheets to a single versioned database with per-litre ingredient amounts, automatic cost recalculation when prices change, and inherited allergen declarations. You can import your existing recipes manually or with our help during onboarding.
Every recipe shows live cost at 1 L, 5 L, 10 L and 15 L based on current ingredient prices. Update an ingredient price in one place and every recipe that uses it recalculates automatically. When you submit a production plan, the prices are frozen in a snapshot so your shopping list and margin are locked at submission time, even if prices change later.
Your shop sends a webhook to gelatops when a customer pays. The order lands automatically in your production queue with the recipe pre-matched, so there is no double entry. We support any shop that can call a Stripe webhook — including Stripe Checkout, custom Stripe-based shops, and most platforms that expose webhook events.
If your shop can fire a Stripe webhook, gelatops integrates with it. WooCommerce and Shopify both support webhook outputs that we can consume, and any custom shop using Stripe Checkout or Stripe Elements works out of the box. For non-Stripe setups, get in touch and we will assess whether a custom adapter is feasible.
gelatops takes a snapshot of all items and current ingredient prices, writes it to your history, and clears the queue ready for new orders. The submitted plan is read-only — your shopping list and total cost are frozen at submission time. From the frozen plan you can print it, export it to CSV, or tick items off as you buy.
gelatops covers all 14 mandatory allergen categories under EU Regulation 1169/2011 and is built so legal allergen disclosure on every recipe is automatic. Tag each ingredient with its allergens once and every recipe inherits the correct declaration, including allergens that come through sub-recipes. Compliance ultimately depends on the data you enter, but the system is designed so missed declarations become structurally hard.
Yes. A recipe can include other recipes as ingredients (sub-recipes), and any allergens declared on a sub-recipe automatically propagate to the parent. If you change a sub-recipe — adding pistachio to your praline base, for example — every parent recipe immediately reflects the new allergen list. Recipes with no allergens get an explicit 'contains no allergens' badge.
Yes. gelatops works for any frozen product — gelato, sorbets, vegan, milk-based, fruit-based and combinations. The recipe system is ingredient-agnostic, so a vegan sorbet, a dairy gelato, or a fior di latte all use the same tooling.
Yes. gelatops runs on AWS with encrypted connections, automated database backups and private infrastructure. Your recipes are your competitive advantage — we treat them accordingly. We never share recipe data with third parties, and you can request a full export of your data at any time.
Ready to run a better gelateria?
Create your free account in minutes — or book a demo in English, Swedish, French, German or Spanish at hello@gelatops.com.
Email us at hello@gelatops.comWe reply within 24 hours.